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Document Processor & Administrative Assistant Position

LSW Engineers Arizona, Inc. is a consulting engineering firm specializing in the design of mechanical, plumbing, electrical and technology systems with a 75-year history of providing reliable and energy efficient design solutions for various building types, such as educational, medical, justice, mission critical, aviation, and governmental. We are currently seeking an Administrative Assistant for our Phoenix, Arizona office. We offer competitive wages, an employer funded profit- sharing plan, 401k plan with employer safe-harbor contributions, an excellent work environment, and the opportunity to expand and improve your professional skills.

 

Description:

Provide administrative support to the Production Managers and Staff by editing and formatting large documents to client standards as well as many other miscellaneous office related tasks as needed.  Acts as a resourceful and helpful representative of the administrative team. Demonstrates a trustworthy presence through your professionalism, demeanor, and technical knowledge.

 

Responsibilities:

  • Edit and format specifications to client standards to meet project deadlines. 

  • Edit and format construction observations reports.

  • Update and maintain document templates for the company.

  • Manage project filing and assist with other office filing including files in offsite storage.

  • Daily entries in tracking spreadsheets.

  • Provide other general administrative support to the office as needed.

 

Required Knowledge and Skills:

  • Working knowledge of Microsoft Word, Excel, and Outlook. 

  • Knowledge of advanced functions in Microsoft Word such as multi-level lists, styles, etc. is required.

  • Excellent grammar, punctuation, and spelling skills. 

  • Working knowledge of Microsoft SharePoint, OneNote and Teams preferred.

  • Highly motivated, well organized, detail oriented, and helpful team member.

  • Excellent oral and written communication skills.

  • Knowledge of Masterworks and/or MasterSpec is a plus. 

If you are interested in this position, please send your resume and cover letter to Kamille Mabee at kmabee@lswphx.com. No calls please.